Importance of updating and writing new job descriptions

Job descriptions are effective tools for employers to have in the workplace.As a summary of the tasks and duties assigned to a position, job descriptions can come in handy to an employer for a variety of reasons: in the execution of recruitment of new employees, in the completion of performance evaluations, for investigating workplace complaints, and for understanding the essential functions of the job as they relate to the ADA.

Job descriptions are created after a job analysis of a job has been conducted.

Even when no one occupies the job, it still exists. It should not have language or technical jargon that is difficult to understand.

Every job description should include the following.

A human resources office uses job descriptions for the following purposes.


The employee focus When looking for a job, a candidate can request a copy of the job description at the interview.

The SHRM Learning System, (Module 2, Workforce Planning and Employment 2006), defines a job description as summarizing the important features of a job, including: "a description of the work that details the required tasks, knowledge, skills, abilities, responsibilities, and reporting structure." The folks of the Society for Human Resource Management (SHRM) recognize the importance of an accurate depiction of jobs through effective job descriptions in the workplace.


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